Case Studies
Assessment, Design, and Implementation
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Introductuion
The School Board of Seminole County (SBSC), Florida—one of Central Florida’s premier school districts—selected EPIC to conduct an enterprise needs assessment and implement a dashboard‑style web application to serve multiple business units.
SBSC leadership approved a phased roadmap: Phase 1 delivered the core application framework and the Dining Services module; Phase 2 delivered the Assessment & Accountability module. Built to SBSC IT standards and security protocols, SCPS ONE is a web application deployed within SBSC’s infrastructure and integrated with the District’s systems.
Challenge
SBSC needed a single, secure platform to unify data and streamline decision‑making across departments. Key challenges included:
- Disparate systems and manual reporting slowed responses to leadership and school‑level requests
- Need for daily data ingestion (e.g., POS) and automated dashboards/drill‑downs
- Consistent governance aligned to SBSC IT standards & security protocols
- A roadmap that could evolve from early use cases (Dining Services) to Assessment & Accountability, Position Management, and beyond
Solution
EPIC partnered with SBSC stakeholders to design, build, and deploy SCPS ONE, a modular, standards-compliant web application that integrates with SBSC’s existing infrastructure and refreshes POS data daily. The solution provides dashboards, drill‑down reports, and forms to support operational and analytical needs.
Delivered Modules & Capabilities
- Dining Services: Interactive reports for Revenue, Meals Served, Guest Dining, Profitability, Labor & Food Costs; forms for Food/Inventory Cost, Labor Cost, Budgets, Meal Prices, and more
- Assessment & Accountability: Interactive reports for Student Assessment, Accountability of Student Data, Ascension & Regression, and School Grades; data entry and maintenance forms for School Calendar, Student & Assessment Data, School Grades, and related attributes
- Administration: Role‑based access and configuration for application management
- Integration: Nightly retrieval of POS data; deployment within SBSC IT infrastructure under district standards
- Related Work (Facilities):Following SCPS ONE, EPIC deployed Simplify i3® modules for Project Management and Inspections to support capital project planning and streamline inspection workflows—now in production use at SCPS.
Solution highlights
- AI
- Cloud
- Human-centered design
- Scaled Agile
- Open source
Insights
0
Local spreadsheet copies needed for standard reports (single source of truth)
≥ 80%
Adoption and Engagement
100%
Self Service Analytics
Results
- Unified analytics platform: SCPS ONE consolidates key operational and academic data, replacing manual spreadsheets with governed dashboards and forms
- Faster decisions: Nightly POS refresh and on‑demand drill‑downs accelerate Dining Services and A&A reporting cycles
- Standards‑aligned & secure: Built to SBSC IT policies and deployed within district infrastructure with role‑based controls
- Extensible roadmap: Dining Services and A&A live; Position Management needs assessment completed; additional modules queued upon authorization
- Operational scale: Facilities management now benefits from Simplify i3® project and inspection modules to plan capital projects and streamline field processes
Polk County Utilities
EPIC conducted thorough needs analysis and process mapping, always eager to troubleshoot, provide solutions, and collaborate effectively with all stakeholders.
Seminole County Environmental Services Division
Our partnership with EPIC Engineering & Consulting Group has modernized Seminole County Environmental Services, improving efficiency, data integrity, and project workflows.
City of Orlando
EPIC has been a trusted partner in our digital transformation. With Simplify i3, we eliminated duplicate data, reduced spreadsheets, and streamlined operations in a cloud-based system.
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