Case Studies
Assessment, Design, and Implementation
Epic Group is partnering with communities in the Carolinas to recover from disasters and build resilience.
Introductuion
Florida Department of Transportation (FDOT) District 3 needed to modernize its Northwest Florida Roads (NWFL Roads) application and the underlying SharePoint‑based data processes.
After EPIC conducted a detailed Needs Assessment and presented the solution options, FDOT D3 leadership selected a new custom web application to replace SharePoint in Phase 1, with public website enhancements planned for a future phase. EPIC designed, built, and delivered the NWFL Roads Data Management Application (NWFL‑RDMA) to streamline how District 3 captures, governs, and shares project information.
Challenge
FDOT D3’s legacy SharePoint implementation supported critical project status information but had grown complex and constrained. The District required a solution that could:
- Replace SharePoint functionality while migrating historical data without disruption
- Integrate with the existing public‑facing website and District systems
- Enforce security, authentication/authorization, logging, and auditing aligned with FDOT IT standards
- Provide dashboards, workflows, and approvals for PM/PIO staffFit within FDOT’s own IT infrastructure and development standards, with rigorous UAT and change control
Solution
EPIC implemented NWFL‑RDMA, a custom application deployed in FDOT D3’s environment and aligned to District standards. Phase 1 delivered the following capabilities and artifacts:
Core Capabilities
- Administration: Users, Roles, Lookups
- Common/Security: Authentication & Authorization, Logging, Audits
- Integrations: ETL job for PSEE; ETL job to send reminder emails to PMs
- PM/PIO Staff: Project Dashboard & List, Project Maintenance, Project status approval workflow
- Data: Migration of historical data from SharePoint; integration with the current public website
Solution highlights
- AI
- Cloud
- Human-centered design
- Scaled Agile
- Open source
Insights
≥ 99%
ETL success rate. Successful daily runs
30–50%
Faster approval cycle time
50–70%
Increase in Reminder Effectiveness. Reduction in overdue PM follow‑ups
Results
- Single source of truth: NWFL‑RDMA centralizes project data and replaces fragmented SharePoint lists and pages
- Operational efficiency: Automated reminders, standardized workflows, and dashboards streamline PM/PIO tasks
- Governance & auditability: Role‑based access, logging, and audit trails strengthen compliance with District policies
- Smooth transition: Historical data migration and successful UAT ensured continuity for staff and stakeholders
- Future‑ready foundation: Phase 1 sets the stage for planned public website enhancements in a subsequent phase
Polk County Utilities
EPIC conducted thorough needs analysis and process mapping, always eager to troubleshoot, provide solutions, and collaborate effectively with all stakeholders.
Seminole County Environmental Services Division
Our partnership with EPIC Engineering & Consulting Group has modernized Seminole County Environmental Services, improving efficiency, data integrity, and project workflows.
City of Orlando
EPIC has been a trusted partner in our digital transformation. With Simplify i3, we eliminated duplicate data, reduced spreadsheets, and streamlined operations in a cloud-based system.
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